Minimise Overheads- Part 2: Office Supplies And Efficiency
In a previous article the overhead reducing benefits of consideration of telecommunications, utilities and insurance providers were outlined. If your company is looking to reduce outgoings then considering switching respective suppliers is a great way to reduce the dent that overheads make in your profit margin. There are however additional ways in which you can reduce your organisations costs with minimal fuss and no disruption to operations.
Office supplies are a stalwart of the business arena and although rarely at the forefront of priorities, the very fact that every office requires stationary or consumables of some description means that the office equipment industry is in itself absolutely vast. The magnitude of the industry is great news for all companies: as it leads to some serious competition, manifested as price-wars, promotions and fervour to generate and maintain repeat custom.
As with most purchases, the internet is a great way to research the most competitive supplier of office equipment and stationery. By browsing online it is possible to find the products you need at the most competitive prices, find the distributor with the most suitable delivery practices for your needs and even read 3rd party reviews and testimonials to gain an overview of their reliability and customer services.
In addition to looking for the best supplier, in order to cut costs on office supplies it is good practice to consider how effectively your organisation orders and uses stationery and associated items. A good starting point is to create an inventory of the supplies your office currently has in stock and to chart which items are consumed most rapidly. Having established the most quickly depleted lines you can look at purchasing these products in bulk and in doing so benefit from economies of scale. At the other end of the scale, this practice allows you to uncover which items are rarely used and as a result should not be repeat purchased regularly.
Efficient use of office supplies, electricity, water and general consumable items reduces bills whilst also helping those companies who are environmentally conscientious to minimise their carbon footprint. So having taken steps to ensure that all of the services and items needed to run the office are obtained at the lowest price possible, costs can be further reduced by ensuring that waste is kept to a minimum in all respects. From ensuring all electrical devices are turned off as opposed to put on standby when not in use and that waste paper is re-used as opposed to thrown in the bin: ecologically ethical practices not only help to reduce your company’s impact on the environment but also to make sure that your profit margin isn’t negatively impacted.
In summary, the reduction of overheads and general operating costs is a relatively simple procedure which benefits not only the company but potentially the planet in general. The simple steps noted are within the means of any company: large, small or somewhere in between and can be the difference between logging a profit or a loss at the end of the financial year.
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